singledigitalpresence.vic.gov.au

Create a grant page

How to add a new grant to vic.gov.au in the preferred format for users.

Our accessible grants template has been developed after user interviews and testing. The template:

  • communicates what applicants need in the right order
  • helps applicants determine if they're eligible to apply for a grant, criteria for a successful application and key milestones in the application process

How to successfully use the grants template

  • Avoid adding the grant guidelines as a PDF or Word document. This isn't accessible and is a breach of the Web Content Accessibility Guidelines. Instead, add each of the guidelines in HTML format and follow the order of the key Overview headings:
    • Eligibility
    • Assessment criteria
    • Assessment process
    • How to apply
    • Help/more information
  • Add a Primary button style to take users to the online application form, if applicable.
  • Use the Overview tab to summarise who's eligible and what they receive if successful.
  • Use the Timeline tab to add key milestones for the grant, for example, applications open, applications close.
  • Use the Supporting documents tab to add any documents applicants are required to complete for the grant.

Mandatory fields have an asterisk * next to them.

  • Go to the Content tab at the top of the page.

    At Add content, select Grant.

    Add a new grant page by selecting content, then Add and by selection Grant
  • This is the first tab you'll need to complete.

    Make sure you don't include the year of the grant in the title. This means you can keep re-using the page for the life of the grant and your search engine optimisation will be good.

    Page header tab which includes Title, Introduction, Summary and Tags

    Create your Page header content in the same way you would for a regular content page.

    Title

    The name of the grant. Keep to 70 characters. Example: LGBTI Community Grants program.

    Introduction

    A short summary of what the grant provides. Include dollar figure per person/organisation (not total) or type of support. No more than 150 characters. Example: Up to $80,000 to help LGBTI groups deliver service and support for LGBTI Victorians.

    Summary

    Shows in search results. Is fine to reuse Introduction text.

    Tags

    Select 1 to 3 audience types your grant is relevant to. This is important so we can show the grants automatically in relevant areas of the website:

    • Aboriginal Victorians
    • Business
    • Government
    • LGBTI
    • Men
    • Migrants
    • Not for profit groups
    • Older Victorians
    • Parents and carers
    • People with disability
    • Students
    • Under 18s
    • Veterans
    • Victims of crime & crime survivors
    • Women

    Topic

    Select 1 topic your grant is most relevant to. This is important so your grant shows in the grants search filters.

    • Arts, culture and heritage
    • Business
    • Communities
    • Education
    • Environment
    • Equality
    • Health
    • Housing
    • Jobs
    • Justice
    • Science and technology
    • Sport and recreation
    • Transport

    Primary site

    Always vic.gov.au for grants

    Site

    Always vic.gov.au for grants

  • This is where you enter most of the body content for your grant, including Overview, Timeline, Guidelines and Supporting Documents.

    Shows the grant details tab, including Title, Funding level, Audienice, Grant dates and Description

    Overview

    Title should be Overview

    Funding level

    Add the dollar amount available per person if known. Can be a range. Example: 1000-10000. Leave blank if not applicable.

    Audience

    Used to filter grants on the grants and programs landing page.

    Options are:

    • Individual
    • Business
    • Government
    • Not-for-profit groups

    Grant dates

    Choose Ongoing or Open and close date. If you choose dates you will have to fill in the time as well as the date. 

    These dates will automatically show your grant as open or closed. It will also move the order of your grants as closed grants are moved to the bottom of the filtered list.

    Description

    An additional snapshot of more detailed information if necessary.

    Call to action

    Add a link if you have one. This could be a link to GEMS form or to an external application process on a non-government site. Use Begin application or modify to describe the action.

    Department

    Select the main department your area and program belongs to. Example: Department of Premier and Cabinet. This will help us to automate program lists for department websites.

    Timeline (tab 2)

    Title (optional)

    Only for programs where there are multiple rounds or events. Add timeline title. Use Key dates or Funding rounds if there are multiple stages.

    Title (mandatory)

    Title of key event.

    Date

    Add Start and End date. You can add times if applications close at 5pm. If you have no timelines at all use the Text field underneath. Sample text could be: This program is ongoing and can be applied for at any time.

    For more dates use the Add timeline button. Try to add dates for when applicants will hear back on their submission if you can as this will avoid a lot of phone calls. You can always put dates in for the worst case scenario. If people hear back earlier they will be pleasantly surprised.

    Featured image

    Only for promoting a program on a navigational card. Will not be done often for programs. 

    Guidelines

    Accordion title: keep Guidelines text

    Accordion style: Leave as basic unless your process has clear steps

    Eligibility

    Make sure it's clear who is eligible. Where relevant include details such as type of organisation, financial structure, how funds need to be used, etc.

    Assessment criteria

    What will applications be assessed against? If there are weightings for different criteria then include those too.

    Assessment process

    Outline the steps. This could include moving from expression of interest to full application. It could also include who is making the decision.

    How to apply

    The key information needed to apply. This could include documents which need to be filled out. List what applicants need to gather for their application. This could include workshops, supporting documents, references and financial statements. Include suggested timeframe to gather this content and any tips. Link to online application form or document.

    Help (if appicable)

    Some programs are complex. If you have helpful tips you should Add accordion content and title it, Help.

    Social sharing and contacts

    Social sharing should be ticked. People will want to share your program with others.

    Contact

    Fill in the contact details with a phone number as a minimum. If you plan to use the Victorian contact centre to take basic calls on your program make sure you arrange a briefing session and a list of questions and answers for them.

  • Once you're happy with your content, you can push it:

    • from Draft
    • to Needs Review.

    You can also add comments to the Publishing instructions and comments field to flag any big changes or include notes about approvals. Any notes or comments will be saved into the Revisions tab.

    All content will be published within 24 hours. State in the comment field if your content is embargoed or time critical.

    Submit a page from Draft to Needs Review

    The page will be submitted to the publishing queue where it will be reviewed against the publishing checklist.

    We will publish your page if it meets publishing best practice. Alternatively, we will notify you if further changes are required before the page is published. 

Reviewed 30 June 2021

Vic Gov digital guide

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