It's a good idea to create your page, enter all the mandatory information and save it before you start entering body content, cards and links.
Save your content page regularly to avoid losing work because of CMS timeouts.
Content pages can be created in 2 ways:
Roll over Content and then roll over Add content and click on a page type (Landing page, Page or News)
- Click Content, click the +Add content button and click on a page type (Landing page, Page or News)
Parts of the content page are mandatory and are indicated with a red asterisk*.
Select a page type
- We mostly use the Landing page template as it offers more content features.
- The Page template has less features and used for very plain pages (such as footer pages and pages with HTML versions of documents).
- On Page, you can't add Key journeys, CTAs or Primary or secondary campaigns in the main area of the page.
- You can't add Site-section navigation or Contact in the right/bottom sidebar section of the page.
- The Background colour is always white.
- The News page template is used for News articles.
Mandatory fields (Landing page)
Enter a unique, SEO-focused page title. This will display as the page title in the live website. Your title can be a maximum of 70 characters (stop at 80 characters remaining).
This is the meta description text that is shown on Google search results.
- Aim for 10-15 words (or a maximum of 150 characters, including spaces)
- Make it meaningful: don’t just copy and paste the first sentence from the page content. It needs to describe the content of the page using keywords that will help people find it.
- Use Google Trends to see what keywords people are using most in searches.
- Be specific: if the page is about an application, service, form, or process, specify which one and what it does.
Topics and tags
All content is matched to topics and tags so we can automatically display key information across relevant areas. For example automatically showing events for women in the Women's leadership and gender equality section. The topics and tags also help people to discover and browse content that is relevant to their interests.
The topics and tags lists are controlled by the Content Administrators.
Choose the most applicable topic from the following list:
- Arts, culture and heritage
- Science and technology
- Sport and recreation
Choose 1 to 3 of the most relevant tags from the following list:
- Aboriginal Victorians
- Not-for-profit groups
- Older Victorians
- Parents & carers
- People with disability
- Under 18s
- Victims of crime & crime survivors
Site type and background colour
Site: you must tick vic.gov.au as well as the name of your subsite
Primary site: click vic.gov.au unless it's a semi-independent site, then click that option (eg Buying for Victoria).
Background colour: white is used for most pages. Pages with lots of navigation links, such as home pages, use grey.
Optional fields (Landing page)
These are not mandatory - you'll be able to save and publish the page without filling them in.
Introduction: Add your first sentence or two of body content into the Introduction text field. This will display in larger type just under the page heading.
Ticking this box displays the site section navigation visible on the right side of the screen.
Add the name of your site section in the title field (for example, Commemorating Veterans) as this will display at the top of the menu and helps users orientate themselves in the website.
Related links and What's next
Make sure these are unticked if you have no content in them or a heading will be displayed on the page.
Always have social sharing on unless you have permission for an exception from the administrators.
Preview your draft page
Once you've saved a draft of your page you can preview what it will look like.
On the View tab you should see a message which says:
Click the links below to preview this revision on frontend sites
Once you click this link, it will prompt you to re-enter your Username and Password or use a previewer Username and Password (the SDP team can provide this) to see the preview page. You will only need to enter your Username and Password once. The CMS should remember the Username and Password going forward.
Create and share a preview link
You can create and share a preview link for people that don't have access to the CMS:
- They won't need to login to access the preview link.
- You can set an expiry date for the preview link.
- You can also delete the share link.
Once you've saved a Draft, you will be taken to the View tab.
Select the +Create a share preview link button.
You will be presented with 3 options for your preview link. You can:
- View the share link
- Edit the share link
- Delete the share link
View Share link
If you're happy for people to continue to use the share link, you can send previewers the link within the View Share link tab. It will automatically expire within 30 days.
Edit Share link
In this tab you can add a name for the preview link and set a different expiry for the link.
The Name field allows you to edit the CMS-given name for the preview link. It includes the page title, the page’s node number and the email address of the person sharing.
You can edit it to be more meaningful to preview link recipients. If you’ll be sharing a draft page multiple times, it could be helpful to put a version number or the time of the edits or latest draft (for example: Minister’s report, 2pm).
When you share a preview link it automatically expires after a set amount of time. You can extend the time limit by updating these date and time fields.
Delete Share link
You can choose to delete the share link within this tab.
Reviewed 30 March 2021